RENTAL CONTRACT
Rules and
Regulations
79 Fairmont
Ocean Isle
Beach, NC
Renters
Name:
Rental
Period: ____ _________
THIS WILL BE A VACATION RENTAL AGREEMENT UNDER THE NORTH CAROLINA VACATION RENTAL ACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS AGREEMENT ARE DEFINED BY LAW AND INCLUDE UNIQUE PROVISIONS PERMITTING THE DISBURSEMENT OF RENT PRIOR TO TENANCY AND EXPEDITED EVICTION OF TENANTS. YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY OR TAKING POSSESSION OF THE PROPERTY AFTER RECEIPT OF THE AGREEMENT, IS EVIDENCE OF YOUR ACCEPTANCE OF THE AGREEMENT AND YOUR INTENT TO USE THIS PROPERTY FOR A VACATION RENTAL.
1-- Check-in Time is after 2:00 PM on the first day, according to your reservation. You may go straight to the house when you arrive. You do not need to go by any office. If you anticipate arriving after 8:00 PM, please let us know your ETA by email or phone.
2-- Pillows, bedspreads and some blankets are provided. We recommend that you bring extras. Linens, towels, paper products, cleaning supplies, and toiletries are not provided. LINENS: are available for rental through Shirley Spivey. Her number is 910-579-5121 and they will deliver and pick up from your unit. Please call ahead to reserve your linens.
3-- During your stay, report any non-emergency problems to us at 336-953-4956 (cell) or by email (rmc@zackwhite.com) Problems will be attended to promptly. We can also be reached at 336-824-8646 during working hours.
4-- No pets of any kind are allowed in the rental property unless specifically allowed by the owners prior to signing of this agreement. If a pet is discovered on the premises, occupancy will be terminated with no refund.
5-- SMOKING: THIS IS A NON-SMOKING UNIT... we prefer that you do not smoke and INSIST that you at no time smoke inside the home or under the home. If you have to smoke, then you may do so outside, but the area will be inspected for cigarette butts or burn marks along the deck railings. We have done our best to make this home as comfortable as possible therefore we ask all renters to please do not leave any cigarette butts on the property. We have placed a “smokeless cigarette container” on the lower deck, however the presence of this does not mean we condone smoking... rather it is a place to put the cigarette butt if one has an un-controllable urge to smoke while here.
6-- Absolutely NO HOUSE PARTIES. Should a house party occur in the rental unit, occupancy will be terminated with no refund.
7-- Each Renter is responsible for cleaning the rental property before leaving. The unit must be cleaned thoroughly. A specific cleaning checklist is on the refrigerator in the rental unit. Maid service is available for an extra charge. We do not provide cleaning supplies.
WHEN YOU LEAVE:
1. Generally tidy up the place and make sure every thing is in the order as you found it upon arrival.
2. Clean and scrub all baths and kitchen.
3. Clean all food out of refrigerator, and wash and put up dishes.
4. Vacuum, dust, sweep and mop floors, and scrub inside refrigerator.
5. Wash any linens used
6. Empty trash cans and place the outdoor trash container at the street.
7. Lock all windows and doors.
8. Sweep ground floor recreation storage room and carport.
9. Return all keys to the storage place.
Cleaning is to be "detail" in quality. If the extra paid maid service is utilized they will handle items 2 and 4. It is your responsibility to leave the home immaculate, with the only exception being those services that are to be handled by the hired maid service, if applicable, and it is your responsibility to report any damage to us prior to your departure.
8-- Renter is responsible for any damage incurred during his occupancy of the premises. We will not be held responsible for accidents, injury, or loss of valuables.
9-- Renter’s Security Deposit will be refunded, if the unit is left in satisfactory condition. Refunds will be mailed within 30 days of the Renter’s last day at the unit.
10-- Close and lock all doors and windows, and make sure all appliances are turned off, except the refrigerator, before departing. During air conditioning times, please turn the unit to 80 degrees upon departure. During heat months, please set heat to the lowest setting upon departure. In early spring and late fall, please turn the thermostat off, when leaving.
11-- Check-out time is 10:00 A.M., SHARP. No one is to be in the unit or on the unit property after check-out time.
12-- Reservations may be made anytime and will be honored, provided payment is received as agreed and is deposited.
13-- You may use the telephone for local calls only. For long distance calls, you must use your own credit card or call collect.
14-- Rental Deposits will be refunded on cancellations, less 15%, only if the unit is re-rented.
15-- There will be no refund for inclement weather, except mandatory evacuations. In the event of mandatory evacuation, the pro-rata share of the rental charge will be refunded.
16-- Any and all interest earned on deposits and advance rents paid will accrue to our benefit, and not the Renter.
17-- If you use any of the recreational/sporting equipment, you agree to use it with care, and repair or replace anything which you damage, destroy, or lose. For example, the bicycles are locked in the basement, but if you use them and one is lost, we ask that you to replace it with one of like kind.
18-- Kayaks may be used at your own risk. Care must be taken when using the canal for any water sport... we recommend the use of kayaks in the canal at high tide only. While the depth of the canal is supposed to be 6 ft in the center at low tide, shell fish can pose a hazard. Kayaks are not to be taken to the beach.
19-- The boat lift is strictly OFF LIMITS to all renters. This lift is dangerous to operate and easily damaged with improper use. The deposit will be forfeited if the boat lift is observed being used. Renters are welcome to use the dock and gazebo. When cleaning fish in the sinks at the gazebo, we ask that you make sure all debris and fish parts are removed before check-out and the sinks are cleaned.
20-- An outside shower with hot & cold water is located in the front-central section on the ground floor. We ask that you keep this area clean and inspect it before departure. Make sure water is turned off.
21-- Rental Charge is based, in part, on number in party. Under no circumstances should there be more than 12 overnight occupants. Violation of this provision may result in termination of occupancy, without refund.
22-- If for any reason we are unable to deliver the property to you for the rental period contracted (for example, the home is damaged by a hurricane), we shall refund your money in full.
23-- RESERVATION FEE: Unlike the local real estate rental companies, we DO NOT charge reservation FEES.
24-- CONFIRMATION DEPOSIT: We will not send you a rental agreement. You should print this document, and sign and date each page as confirmation of your agreement. Then you should fax it to 336-824-5438. You will need to mail us a deposit of 50% of the gross amount due, including tax and security deposit. Please mail to: W.T. Cox – P.O. Box 315- Ramseur, NC 27316. This payment may be paid by personal check. THERE WILL BE A THIRTY DOLLAR ($30.00) CHARGE FOR ANY RETURNED CHECK. We will continue to market the property for rent until receipt of your deposit check. Upon our deposit of your initial check, your contract with us is bound. Please send a self-addressed stamped envelope with your check. If for any reason the property has already been rented to another party when we receive the check, we will promptly return it to you in this envelope; otherwise, we will use the envelope to return your security deposit, at the appropriate time (item 9 above).
25-- BALANCE OF PAYMENT: The balance on the rent, all taxes and security deposit is due 30 days before arrival date. NO REMINDERS WILL BE SENT.
26-- Please be aware that the locked closets are property of the owner and are not to be entered under any conditions. If upon arrival you discover any damage to the property PLEASE NOTIFY US IMMEDIATELY AT 336-953-4956 (MOBILE #).
27-- INSPECTION OF PROPERTIES: The property shall be inspected after your departure. If damage does occur in the unit, please do not feel embarrassed, but report the damage to us immediately. We can handle the repair while you are here and alleviate any questions of both parties. If it is discovered that the owner's closet has been broken into after your departure, you will be charged the full replacement cost for all items that are missing plus any expenses that are incurred to replace the missing items.
28-- If you plan on arriving early, let us know via email and we will see if the unit can be made available earlier. If you arrive early, you may want to visit the Coastal Carolina Museum, shop in the various retail shops or dine at one of the local restaurants.
29-- KEYS: Keys are located at the rental house. We will email you where to find the key upon receipt of the final payment and no less than 30 days prior to your arrival. Keys will not be given out to anyone other than the person whose name is on the reservation (or email address above), unless we have been given previous authorization.
30-- LOCK OUTS: If you lock yourself out of your unit, please call 336-953-4956 (mobile.) Your call will be returned promptly and arrangements made to have a key brought to you. There will be a $50.00 cash fee for opening the unit or providing a replacement key. For emergencies you may call Joann Messick at 44 Scotland ((910) 579-7124).
31-- MAINTENANCE AND REPAIRS: We will do our best to keep all equipment in good repair. When you check in or during your stay, if you discover anything not in working order, please notify us immediately, by email or telephone call to 336-953-4956. We will correct it as soon as possible.
32-- There will be NO REBATES given due to the malfunctioning or breakdown of appliances, air conditioning, televisions, telephones, or any other property equipment or services.
33-- OCCUPANCY: The maximum number of number people allowed at 79 Fairmont is 12. The city ordinance does not allow additional guests to sleep in vehicles parked on the property or on board boats. We rent to FAMILIES AND RESPONSIBLE ADULTS ONLY. Misrepresentation of the party will result in immediate termination of the rental agreement, expulsion, and the loss of rental fee. We reserve the right to refuse occupancy, if we feel the occupancy could be detrimental to the property.
34-- PETS: ABSOLUTELY NO PETS ALLOWED INSIDE OR OUTSIDE OF THE RENTAL PROPERTY. IF A PET IS FOUND YOU WILL BE CHARGED A NON-REFUNDABLE FEE OF $125.00. YOUR SECURITY DEPOSIT WILL BE FORFEITED, YOU WILL BE ASKED TO REMOVE THE PET IMMEDIATELY OR VACATE THE PREMISES WITH NO REFUND. There may be some exceptions to this rule, but if we are not aware of pets before the rental begins and a pet is discovered on the property, then this rule does apply.
35-- EVEN THOUGH WE DO NOT ASSUME RESPONSIBILITY FOR ANY ITEMS LEFT IN PROPERTY, we will make every effort to locate lost items. Upon request, we will mail items found to you. These items will be shipped COD plus a $10.00 handling fee.
36-- MAIL: If you must have mail sent to you while on vacation, it must be addressed to the person who has his or her name on the contract, c/o WT Cox, 79 Fairmont Street, Ocean Isle Beach, North Carolina 28469. If this information is not included, we will not be able to get the mail to you. A post office is located in South Brunswick, NC for your convenience.
37-- GARBAGE PICK-UP: Garbage pick-up during the summer months is on Monday, Thursday and Saturday. The containers must be placed at the street by 7:00 a.m.
38-- FIREWORKS: Fireworks are not legal in North Carolina. A $500.00 fine will be enforced.
39-- VEHICLES: No mobile sleeping units, such as campers, may be used at cottages for sleeping, cooking or any purpose other than transportation.
40--GOLF CARTS at Ocean Isle Beach are tagged vehicles. The cart will go 20-25 MPH and is fully equipped with horn, break lights, windshield wiper, blinkers, and seat belts. Under NC Law, children 12 and under are required to wear seat belts. Golf Cart capacity is 4. Only contract signers are authorized to use the golf cart. Renters certify they have insurance and understand their auto insurance applies in case of accident, and the renter is responsible for any damage to the Golf Cart. At no time is the Golf Cart to be taken over Island Bridge for any circumstances.
GOLF CART RENTAL PERIOD, FOR WEEKLY RENTERS, ENDS FRIDAY AT 8:00 PM. WE INSPECT THE CART EACH WEEK. Under no circumstances is anyone under the age of 21 allowed to drive the Golf Cart. In order to use the Golf Cart, a separate agreement must be signed and all drivers listed, along with insurance information... see attached Street Car Rental Agreement.
PLEASE NOTE THAT WE ADVISE YOU TO READ ALL OF THE INFORMATION PROVIDED HEREIN REGARDING 79 Fairmont (and other rentals) AND OUR RULES SO THAT MISUNDERSTANDINGS OR INCONVENIENCES MIGHT BE PREVENTED. IF THERE ARE ANY CONTRADICTIONS BETWEEN THIS DOCUMENT AND OTHER INFORMATION ON THE WEBSITE, THIS DOCUMENT SHALL TAKE PRECEDENCE. RULES AND REGULATIONS ARE SUBJECT TO CHANGE FROM TIME TO TIME, BUT THE RULES APPLYING TO YOUR RENTAL, SHALL BE THOSE AS WRITTEN AND IN FORCE AT THE TIME AND DATE OF YOUR EXECUTION OF THIS AGREEMENT
Property ID: 79 Fairmont Street, Ocean Isle Beach, NC
Telephone Number at 79 Fairmont: to be added
Beginning Date of Stay_________________ # of Nights:____ Check-out Date of Stay_______________
Base Rental Charges: $ Number in Party:____
Please add 11% Sales Tax: $
Security Deposit: $ 500.00
Total Rental Charges:
$
50% due to secure reservation: $
Balance Due 30 days before Rental: $
*Security Deposit will be refunded within 30 days of departure provided no damages are found to the property, golf cart or household items. If extensive cleaning is needed to restore the home, then a charge up to $150.00 will be levied against the security deposit. The security deposit will be returned in the self addressed stamped envelope you have provided.
THIS CONTRACT IS BOUND UPON OUR RECEIPT AND DEPOSIT OF THE RENTERS FIRST PAYMENT. THE BALANCE IS DUE IN FULL 30 DAYS BEFORE THE FIRST DAY OF THE RENTAL PERIOD.
# of Persons in group who are not family members and under 25 years of age____________ .Except as just listed, Renter certifies with his (her) signature that all members of their group are either part of a family group or group of responsible adults over aged 25. Non-family guests under aged 25 shall not exceed the number listed above. Violation of the number of provisions of this paragraph may result in the termination of the rental agreement, immediate removal from the premises, and forfeiture of any money paid. Fill in answers to following: Group Type (Family or Other) _________, # adults___, #
young adults-u25___, #teens____, # children____. Total number of people cannot exceed 12
We are glad to be able to rent our place to you. We hope that you will have an enjoyable experience while vacationing at Ocean Isle Beach. We hope that our home, with its many amenities provide a real enhancement to your stay. Please carefully review the regulations above, sign and return along with the rental deposit due. If you have any questions or need clarification of anything about your rental, contact us by phone or email.
Check should be made payable to WT Cox, PO Box 315, Ramseur, NC 27316. Upon receipt of final payment, renter will be provided an email with detailed home information, including directions and key information.
Undersigned, by signature below, understands and agrees to the terms of this agreement. This agreement is the full agreement between the parties
RENTER_______________________________________ DATE_____________
ADDRESS__________________________________________________________
E-Mail Address:_______________________________________________________
Renters Phone or Contact Number : _____________________________________
STREET
GOLF CART RENTAL AGREEMENT FOR 79 Fairmont
(Golf Car is
owned by Mr. and Mrs. WT Cox)
Lessor: Mr. and Mrs. WT Cox
Address: 6373 Foushee Road, Ramseur, NC 27316
Phone: 336-824-2208
Local Emergency Contact: Ms. Jo Ann Messick 910-579-7124
We hereby agree to lease a Golf Cart, located at 79 Fairmont, Ocean Isle Beach, NC, subject to the following terms and conditions.
A-- The Golf Cart will be included with the house rental fee and is intended for the sole use of the renters (lessee).
B-- The $500.00 security deposit on the home shall be extended to cover damages to the Golf Cart.
C-- A maximum of 3 authorized driver are permitted to drive the vehicle. All drivers must submit insurance and license info and sign below.
Authorized
Driver #1
Name:________________________________________________
Drivers
License State & Number___________________________
Auto
Insurance Carrier:___________________________________
Auto
Insurance Policy #:__________________________________
Signature:_____________________________________________
Authorized
Driver #2
Name:________________________________________________
Drivers
License State & Number___________________________
Auto
Insurance Carrier:___________________________________
Auto
Insurance Policy #:__________________________________
Signature:_____________________________________________
Authorized
Driver #3
Name:________________________________________________
Drivers
License State & Number___________________________
Auto
Insurance Carrier:___________________________________
Auto
Insurance Policy #:__________________________________
Signature:_____________________________________________
D-- This vehicle is a converted golf cart such that it complies with NC laws for Street Vehicles. The golf cart is referred to as a Street Car, since it is tagged and licensed to operate on public roads in the state of North Carolina. It will go approximately 25MPH and is equipped with blinkers, horn, headlights, taillights, and 4 seatbelts. Capacity on cart at any time is 4.
E-- Operation of the Street Car is restricted to individuals 21 years of age and older who hold a valid drivers license AND who are specifically listed and have signed above. By their signature above, each person certifies they comply with the provisions of this paragraph and this entire agreement. Persons renting Street Cars agree to keep the cars on the Island (do not drive onto main Island Bridge) and obey all N.C. traffic rules and regulations. Street Cars are NOT allowed on the beach.
F-- The Lessee will be responsible for repairing damage they cause to the Street Cars while in the Lessee’s possession. The rental period ends 14 hours prior to the end of the house rental agreement for 79 Fairmont (generally that is 8PM on Friday). The golf cart will be inspected prior to your departure. Any damage should be reported at that time.
G-- The charge for a Lost Key is $10 per key. If for any reason the Lessee has the Street Car and is unable to get it back to the house, Lessee should NOT attempt to tow or pull on their own, but contact Lessor or Lessor’s Local Contact.
H-- The Lessee will assume full responsibility for anyone who is injured in the Street Car rented from Lessor. The Lessee will notify Lessor (or Lessor’s Local Contact) as soon as possible if there is accident or injury. Lessor assumes no responsibility for accidents that occur due to negligence or fault of the driver.
Lessee agrees to indemnify and hold Lessor harmless against any loss, damage, or liability (including attorney’s fees) arising out of the negligent or reckless operation of the golf cart by Lessee, his (her) family members, or guests.
By
signature below Lessee agrees to the terms and conditions of this Agreement and
that they are binding on Lessee.
LESSEE:
SIGNATURE_________________________
DATE____________________
Visitors since Jan 12, 2006:
